Coles Group Limited

Coles Liquor Hawthorn East

Requisition ID: 54918

Employment Type: Full time


Good things start here

This could be the very first step towards an exciting new career with us – a fresh beginning. At the Coles Group, these are moments we live for.

Starting good things is what drives our purpose: to sustainably feed all Australians so they can lead healthier, happier lives. With a team of 120,000 people and an iconic portfolio of Australia’s most trusted brands, we’re perfectly positioned to turn a promising start into a whole lot more.

With three iconic brands (First Choice, Liquorland and Vintage Cellars) to our name, our Liquor team is well on its way to becoming Australia’s favourite drinks retailer, serving up everything from premium wines and craft beers, to spirits from local distilleries. We’re passionate about understanding what our customers enjoy, and have people working across supply chain, marketing, finance and strategy to make this happen.

About the role

Supporting the General Manager (GM) Transformation & Supply Chain and the General Manager (GM) eCommerce in a fast paced environment, this role acts as a key point between the two GM's and a multitude of stakeholders, both internal and external.

In this role you will provide end to end administration support to both GM’s and also administration support to the GM’s direct reports and wider teams.

What you’ll be doing

On a day to day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.

Other ways you can make an impact include:

• Represent the General Manager and team within the EA community across Coles
• Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
• Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
• Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
• Manage and complete P&C administrative tasks
• Act with complete confidentiality and integrity at all times

Good things you’ll need

We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills.

You'll also need:

• a successful track record in an ASX listed (FMCG/Retail Operations) organisation
• Excellent verbal and written communication
• Ability to adapt, multitask and problem-solve
• Demonstrable experience handling confidential information
• Maturity, resilience, and the ability to work with minimal direction at times
• Confidence to liaise with all levels of the organisation
• Production on reporting and presentations

Why Coles?
You’re joining a culture that truly cares about your wellbeing, values what you do and celebrates your success. We’ll invest in you and your career with best practice training, development, and leadership programs. You’ll also receive fantastic team member discounts across our supermarkets and brands.

As part of our focus on achieving a gender balanced workforce, we belong to the WORK180 network as an endorsed employer for women. Our commitment to helping all women thrive in the workplace includes initiatives such as our recently updated parental leave policy, flexible working options and our Employee Assistance Program.

You can explore all this and more at our Coles Careers website.

For everyone who shares our passion
We encourage applications from people of all ages, nationalities, abilities and cultures – including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people living with disability. We’re happy to adjust our recruitment process to support accessibility needs – so reach out to us at www.careers.colesgroup.com.au > Careers for everyone > Disability employment.

We’d love to meet you
If you have the skills, experience and motivation to succeed in this role, please take the next step and submit your application.