Executive Assistant (Part time)
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
AECOM’s busy and diverse Energy team is currently looking for a part-time Executive Assistant to deliver a high-quality service in providing operational support to our senior leaders and our Group Director in Melbourne.
Leading the change toward a sustainable and equitable future
AECOM is a leading provider of engineering, environment and construction services, and is contributing its deep experience to help strategically plan, develop, design and construct energy infrastructure to not only meet future demands but to deliver sustainable legacies for our clients, community and our planet.
We look at our projects as part of the broader energy system and across the whole life cycle, from commissioning to decommissioning. We help our clients achieve the right balance across the spectrum of generation through renewable energy sources, solar, wind, stored energy, hydropower and fossil fuels; and alternative energy fuels including hydrogen and electrification.
We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.
What will a day in this role look like:
- Assisting the team with various administration duties including coordinating events and meetings, preparing agendas, minute taking, arranging catering, managing reimbursement/ expenses and inducting new team members
- Coordinating senior staffs travel arrangements, providing proactive diary and calendar management and helping with their preparation for internal and external meetings and conferences
- Providing assistance with the development of reports, briefs, governance papers ensuring a high quality presentation.
This is a 3-4 day per week position (Fridays being one of your days off) in a hybrid environment. You'll have the option to work from home some days, making it easier to balance your work and family life.
The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.
What are we looking for from you?
- Experience as an Executive Assistant, supporting a group of professional and technical employees
- Have the ability to ‘think on your feet’ in a fast-paced environment, while able to multi task and priorities tasks
- Ability to build effective relationships with senior stakeholders in business lines outside of the Energy team
- Embrace technology with a high degree of proficiency in Excel, PowerPoint, Project and Word with a strong attention to detail and experience developing comprehensive reports and submissions
- Be a strong communicator with excellent oral and written communication skills
#work180
AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.