Administrator Rail Academy | Port Hedland | FIFO or Residential | Permanent
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
Reporting to the Superintendent Rail Academy, you will join an inclusive and strong performance orientated culture, where you will make a difference each day through providing outstanding support to a dynamic and engaging leadership team.
In this role, you will be responsible for:
- Calendar and email management to enable the efficient organisation and execution of daily activities;
- Roster management
- Preparing agendas, presentations and coordinating meeting logistics;
- Training data entry and the maintenance of training records
- Creation and preparation of reports
- Preparation and distribution of Rail Academy communications
- Using SAP for purchasing (POs/ PRs)
- Warehouse delivery processing
- Event management with both internal and external stakeholders; and supporting projects and other ad hoc duties as required.
- Working closely with the Leadership team to support onboarding of new employees
- Actively identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of leadership team;
- Travel and accommodation bookings,
- Supporting the Rail Academy Leadership team with time sheet management, cost reporting and meeting coordination
About You
- Strong technical proficiency with Microsoft Office Suite,
- SAP experience desirable
- Experience coordinating / managing travel on varied rosters for large groups advantageous
- Effective communication, both written and verbal on a variety of levels
- Strong organisational skills and time management skills
- Achieves results through working with multiple stakeholders and managing multiple work processes in a busy and complex environment
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
To ensure the safety and wellbeing of our people, BHP requires employees in Australia to be fully vaccinated against Covid-19 in line with BHP’s Covid Policy and any relevant State health directives. If you are applying for a role at BHP please consider this requirement when submitting your application. BHP will also adhere to any relevant health directives that may be made that affects our workforce.
Supporting a Diverse Workforce
The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a unique BHP employee share program.
At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.