BGIS - is experiencing strong company growth and requires a Facilities Coordinator to join our team. If you are looking for an opportunity to develop your skills in the Facilities Management industry, then this role could be for you.

• Permanent Full-Time Work
• Stable Income
• Join a fantastic team based across Sydney CBD

The Role

The Facilities Coordinator will be responsible for working with, and providing a wide range of administrative support to the contract team including:

• General administration and office management following system based processes, preparation of correspondence and filing system management;
• Preparation and coordination of contract documentation such as manuals, procedures, internal and client reporting, meeting minutes as required;
• Assisting the BGIS team with contractor management and compliance;
• Allocation of work orders utilizing the Client Maintenance System (QFM) for preventative work, corrective and reactive work and system data as required;
• Assisting the BGIS team with financial management of the Contract;
• OHS & E policies and procedures are met and maintained by all stakeholders.

Skills and Experience

• Minimum - Higher School Certificate or equivalent.
• Relevant formal qualifications such as diploma or certificate equivalent in Administration or Management.
• Strong demonstrated experience in a similar administrative role.
• Demonstrated understanding of QA, OH&S and environmental systems.
• Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities.
• Demonstrated high quality written and verbal communication skills.
• Demonstrated ability in providing written reports.
• Essential current knowledge in computer software Word, Excel, Outlook (or related programme) and Internet access.
• Experience in meeting minutes will be well regarded.

Why Join Us / Benefits:

At BGIS, we create safe environments where our people can do their best work. Our team comprises of individuals from many different cultures and nationalities, with a multitude of valued personal and professional backgrounds. We welcome diverse perspectives and are always on the lookout for people who can bring new ways of thinking to our teams.

• Opportunity to work in a dynamic and supportive team environment.
• Hybrid work
• Competitive salary and comprehensive benefits package.
• Professional development and growth opportunities.
• Employee Recognition Program.
• Excellent Company Benefits.
• Paid Parental and Volunteer Leave.
• Donation Matching
• Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement.

About BGIS

BGIS has over 10,000+ employees globally, we are a leader in the provision of facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are focused on delivering innovative service solutions for our clients.

• Our organization manages more than 50,000 facilities, including corporate offices, universities, schools, hospitals, and stadiums, and we are regarded as a world leader in the management of data centers and other critical environments. Our clients come from a diverse range of sectors, such as Defence, Healthcare, Government, Higher Education, and Utilities.
• BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have a passion for sustainability and drive for innovation.